Tuesday, June 26, 2012

June 26,2012 Council Agenda



REGULAR MEETING OF THE DISTRICT OF TOFINO COUNCIL
HELD IN THE COUNCIL CHAMBERS
AGENDA: 2012-JUNE-26 AT 6:00 PM (Including Addenda Items)
A)
CALL MEETING TO ORDER
B)
ADDITIONS TO OR DELETIONS FROM THE AGENDA
1.
Add minutes of the Arts, Culture and Heritage Committee to Section G - Delegations, item #2 to allow committee recommendations related to the presentation to be considered at the same time.

2.
Add the June 21, 2012 Downtown Vitalization & Implementation Committee minutes to the agenda as item #2(b) under section J Reports (Committee Reports).

C)
ADOPTION OF AGENDA
D)
ADOPTION OF MINUTES
1.
Minutes of the Regular Open Council Meeting held June 12, 2012 for adoption.

2.
Minutes of the Public Hearing held on June 26, 2012 for adoption.

E)
BUSINESS ARISING FROM THE MINUTES
1.
Resolutions of Council and the Committee of the Whole for further consideration:
From the 2012-02-28 Committee of the Whole Meeting:

Resolution CW 036-12 Moved by Councillors Baert / Cameron
THAT Council receive for information and discussion the following parking policy report, adopt the downtown parking policy as Appendix C with the exception of the goal to amend parking requirements for clarity and fairness and that we postpone a resolution on that section subject to further information and that Council authorize staff to move forward with actions in support of the parking policies

From the 2012-03-13 Regular Council Meeting:

Resolution # 166/12 Moved by Councillors Baert / Anderson
THAT Council send that portion of the parking plan to the stakeholder groups to review and provide feedback.

2.
Resolution from the June 12, 2012 regular meeting to include a discussion of the UBCM Conference & Ministerial Meetings to the June 26, 2012 agenda:
Resolution No. 410/12 Moved by Councillors Baert / McMaster THAT Council add a discussion of UBCM on next Council agenda, including determining those ministers that we feel we need to see and request meetings of.

F)
ANNOUNCEMENTS FROM THE MAYOR
G)
DELEGATIONS
1.
Clayoquot Biosphere Trust delegation to present Council with an update on the work of the foundation.

2.
Lore Rowland to present on behalf of Valerie Weston and Robert Weir, their request for an extension to comply with Zoning Bylaw No.770. (Report from Deputy Clerk)
THAT Council schedule an Appeal Hearing on July 5, 2012 at 5:30PM.

3.
Arts, Culture & Heritage Committee delegation to present the cultural scan to Council.
ACHC Recommendations to Council for endorsement:
  1. TO accept draft of TCS 2012 with recommended edits.
  2. THAT the Survey Results and the Culture and Heritage Scan be placed on the District website and that Council support the continuing work of the ACHC to take the next step of creating: the Arts, Culture and Heritage Master Plan and a Heritage Master Plan; AND THAT Council submit the report to the Recreation Commission, the Downtown Vitalization Committee and the OCP Review Committee, so they may consider these findings in their work.
Addenda item

H)
CORRESPONDENCE FOR INFORMATION ONLY
1.
UBCM Member Release regarding the UBCM Presentation to Expert Panel on Business Taxation.

2.
UBCM Member Release to provide a brief update on the Local Government Contract Management Committee meeting that was held on May 1, 2012, to provide information
about future meetings and to provide an update on the negotiations for the new RCMP Headquarters to be located in Surrey (Green Timbers).


4.
Letter from the Alberni-Clayoquot Regional District to the Minister of Fisheries and Oceans regarding the proposed closure to the West Coast Guard stations.

5.
Letter from the District of Ucluelet to the Minister of Fisheries and Oceans regarding Ucluelet marine communications and traffic services.

6.
Letter from the City of Fernie to BC Hydro regarding optional refusal of smart meter installation.

7.
Letter from the City of Port Moody to UBCM Member Municipalities regarding the ban on the possession, sale, trade and distribution of shark fins.

8.
Resolution of Council for the Village of Alert Bay and Namgis First Nation opposing tar sands oil being shipped in pipelines across northern British Columbia for loading onto crude oil tankers.

9.
Letter from the Town of Qualicum Beach to the Minister of Fisheries and Oceans regarding the protection fish habitats in waterways.

10.
Letter of support from the Tofino-Long Beach Chamber of Commerce for the District of Tofino's bid to host the 2014 and 51st Tourism Association of Vancouver Island AGM.

11.
Letter from the Tofino-Long Beach Chamber of Commerce extending their congratulations on the award from the Planning Institute of British Columbia for Excellence in Planning (Small Town and Rural Areas) for the Downtown Revitalization Plan.

12.
Letter from the City of Burnaby regarding Provincial White Papers on a Modern Building Regulatory System and Certification of Building Officials.

13.
Letter from the Village of Sayward advising of thier Second Annual Sayward Mayor's benefit golf tournament on August 12, 2012.

14.
Letters from the District of Ucluelet to Parks Canada regarding recent job cuts.

15.
Letter from the District of Ucluelet to the Minister of Fisheries and Oceans regarding the proposed closure of the West Coast Marine Traffic stations.

16.
Thank you letter from Minister Blair Lekstrom regarding the District of Tofino's support for the installation of "Share the Road" signs.

I)
CORRESPONDENCE: REQUIRING ACTION
1.
UBCM Member Release call for Nominations for the UBCM Executive.

2.
UBCM Excellence Awards is accepting submissions for programs, projects or services that have (i) increased efficiency, effectiveness and/or provided cost-effective solutions; (ii) are transferable to other communities as a Best Practice model; and (iii) have improved public accountability and awareness of local government until August 3, 2012.

3.
Letters from Tammy Shymko and Grant Smith to Council regarding property value tax levy.

4.
Letter from the Tofino-Long Beach Chamber of Commerce requesting that Council consider developing a communications plan to effectively relay messages to the community.

5.
Letter from the Tofino General Hospital Foundation requesting that Council include their non-profit organization in the Tofino Permissive Exemption Bylaw.

6.
Letter from Bruce Dewar, CEO BC Ideas, requesting Council's support by using the tools they have developed to engage community members to discover homegrown innovations.

7.
Letter from the Vancouver Island Regional Library requesting Council's cooperation and assistance in establishing the service area to facilitate planning for and provision of library services in the future.

8.
Letter from John Douglas Busswood requesting that Council recognize his father, Walter Douglas Busswood and his contribution to the development and growth of Tofino and his mother, Florence Busswood, contributions as a business woman and the first hospital administrator of Tofino General Hospital.

J)
REPORTS
1.
Staff Reports
a)
Community Safety Patroller Appointments. (Report from Manager of Community Sustainability)
THAT Council appoint Cheymus McNulty and Matt Dawson as Bylaw Enforcement Officers under Section 36 of the Police Act, R.S.B.C. Chapter 367 for the purposes of enforcement of municipal bylaws for the District of Tofino.

b)
Close Creek Restoration.  (Report from Manager of Public Works & Building Inspection)
THAT Council receives this report for information.

c)
Annual Water Report 2011. (Report from Manager of Public Works & Building Inspection)
THAT Council Adopt the District of Tofino Annual Water Report.

d)
Canada Day Road Closures.  (Report from Director of Parks & Recreation)
THAT Council grant permission for the following road closures from 9am – 5pm on July 1st, 2012 to accommodate the annual Canada Day celebrations and the 7th annual Tuff City Skate Contest:
- Road closure Third Street adjacent to the Village Green between laneway and Neill Street
- Road closure Neill Street between Second Street and Third Street
AND THAT Council authorize the opening of Gibson Street for access to First Street for the duration of the July 1st events.

e)
Parking Strategy Finalization. (Report from Manager of Community Sustainability)
THAT Council adopt Objectives 8 and 9 of the downtown parking strategy.

f)
Temporary Use Permit - 200 and 205 Grice Road. (Report from Manager of Community Sustainability)
THAT Council issue a Temporary Use Permit attached as Appendix A for Lot 1, District Lot 114, Clayoquot District, Plan 12627(“Land”) [PID 000-527-475] & Lot B, District Lot 114 Plan 2136 Lease #100310, DL 2003 Lease #1003488 and 105705 [“Foreshore Lease”] (200 and 205 Grice Road).

g)
Pacific Rim Arts Society (PRAS) Arts Grant Request – Carving Festival. (Report from Director of Financial Services)
THAT Council reconsiders Pacific Rim Arts Society’s 2012 Arts Grant Application request for funding in the amount of $2,500 towards the Carving on the Edge Festival.

2.
Committee Reports
a)
Tofino RCMP Policing Report for the week of June 4, 2012.

b)
Downtown Vitalization Implementation Committee minutes of June 21, 2012 for Council endorsement.
THAT Council meet with the leadership of the three surrounding First Nation communities to discuss long term downtown parking in general and the possible purchase of downtown lots for long term parking.
Addenda item

3.
Council Verbal Updates
K)
BYLAWS
1.
Zoning Amendment Bylaw No.1159, 2011 for adoption.
THAT Council adopt Zoning Amendment Bylaw No. 1159, 2012.

L)
NEW BUSINESS
1.
Special event application from the Pacific Rim Arts Society (PRAS) for Canada Day event at Grice Road and 3rd Street Vista Park.

M)
15 MINUTE QUESTION PERIOD
N)
ADOPTION OF IN CAMERA AGENDA
MOTION: “That the In Camera agenda be adopted as circulated; that the In Camera meeting be closed to the public pursuant to Sections 90(1)(c) and (g) of the Community Charter:
(1)
Adopt the minutes from the in-camera meetings held June 12, 2012.

(2)
Section 90(1)(g) Legal Issues Update.

(3)
Section 90(1)(c) Labour Issue.

(4)
Section 90(1)(c) Labour Issue.

O)
RECESS
P)
RECONVENE FROM IN CAMERA MEETING
Q)
RELEASE OF CLOSED MEETING INFORMATION
R)
ADJOURNMENT
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