Friday, February 28, 2014

Tofino Council Agenda for March 4,2014 at 10:00 am



Cover Image

DISTRICT OF TOFINO REGULAR COUNCIL MEETING

Council Chamber, Municipal Office
March 4, 2014 at 10:00 AM

AGENDA 





1.
CALL MEETING TO ORDER


2.
ADOPTION OF AGENDA


3.
ADOPTION OF MINUTES



3.1
Minutes of the Regular Council Meeting held February 11, 2014
Recommendation:
THAT the minutes of the regular Council meeting held February 11, 2014 be adopted. 



3.2
Minutes of the Special Council Meeting held February 14, 2014
Recommendation:
THAT the minutes of the special Council meeting held February 14, 2014 be adopted.



4.
BUSINESS ARISING FROM THE MINUTES


5.
ANNOUNCEMENTS FROM THE MAYOR


6.
DELEGATIONS



6.1
Tofino Public Art Acquisition Process - Menno van Barneveld



6.2
Tofino Clayoquot Heritage Society - Maureen Fraser, Dorothy Arnet, Dave Griffiths, Joe Martin, Barry Campbell, Steve Bernard, Shanen Porter



6.3
2013 Annual Review and 2014 Strategic Plan and Budget Presentation - Kirsten Soder, General Manager, Tourism Tofino



7.
CORRESPONDENCE FOR INFORMATION ONLY



7.1
Correspondence from Karla Louwers, BC Hydro regarding Long Beach Area Reinforcement Project



7.2
Correspondence from Director Rhona Martin, President Union of BC Municipalities regarding 2013 Resolutions



7.3
Correspondence from George Patterson, Tofino Botanical Gardens Foundation regarding Weeping Cedar Woman




7.4
Correspondence from Moses Martin, Chief Councillor Tla-o-qui-aht First Nations regarding Weeping Cedar Woman

# - # 

7.5
Correspondence from Mark Penney, President Board of Pacific Rim Arts Society regarding Weeping Cedar Woman

# - # 

7.6
Correspondence from Maureen Fraser, President Tofino Arts Council regarding Weeping Cedar Woman



7.7
Correspondence from Norma Dryden, Carving on the Edge Festival Society and 2014 Carving on the Edge Festival regarding Weeping Cedar Woman



8.
CORRESPONDENCE REQUIRING ACTION



8.1
Correspondence from Claude Gravelle, MP regarding National Dementia Strategy: Municipal Resolution and C-356



8.2
Correspondence from Barry Pages, Chair Skeena-Queen Charlotte Regional District regarding BC Ferries Service Cuts



8.3
Correspondence from Jennifer Steven, CEO Eagle Aerie Gallery regarding the tree located at 350 Campbell Street



8.4
Correspondence from Kevin Midgley regarding Japanese Knotweed and Scotch Broom



9.
TABLED ITEMS


10.
UNFINISHED BUSINESS



10.1
Endorsing the West Coast Aquatic Marine Planning Terms of Reference dated December 2013



11.
REPORTS



11.1
Reserve Funds (Report from Financial Services)
Recommendation:
THAT staff be authorized to establish, by bylaw, a reserve fund to be known as the Roads Infrastructure Reserve Fund for the purpose of funding road infrastructure projects;

AND THAT staff be authorized to establish, by bylaw, a reserve fund to be known as the Fire Department Capital Reserve Fund for the purpose of funding projects related to the repair, maintenance and upgrade of the District of Tofino Firehall and projects related to the purchase of equipment, land or improvements for the District of Tofino Fire Department.



11.2
Tofino Housing Corporation Inc. - Waiving of 2014 AGM, Auditor Appointment and 2013 Reporting Requirements (Report from Financial Services)
Recommendation:
WHEREAS the District of Tofino is the sole shareholder of the Tofino Housing Corporation Inc. entitled to vote at an annual general meeting;

THEREFORE be it resolved:

THAT the District of Tofino consents to the unanimous shareholder resolutions set out in the consent form attached as Appendix “1” to the staff report “Tofino Housing Corporation – Waiving of the 2014 AGM, Auditor Appointment and 2013 Reporting Requirements” dated March 4, 2014;

AND THAT the Mayor and Corporate Officer be authorized to sign the consent form on behalf of the District of Tofino.



11.3
Naming of the Multi Use Path (MUP) Connector Trail (Report from Resort Municipality Initiative Services)
Recommendation:
THAT Council select a formal name for the Multi Use Path (MUP) Connector Trail from the list provided in the staff report “Naming of the Multi Use Path (MUP) Connector Trail” dated March 4, 2014.



11.4
RMI Services Funding Allocations (Report from Resort Municipality Initiative Services)
Recommendation:
THAT Council authorize staff to amend Tofino’s 2012-2016 Resort Development Strategy to reduce the Seasonal Shuttle funding allocation from 26% to 13% and increase Special Event and Festival funding from 32% to 45% of the annual Resort Services portion of Tofino’s Resort Municipality Initiative funding;

AND THAT the annual cost of the Seasonal Shuttle service not supported by the Resort Municipality Initiative program be funded through the Federal Gas Tax Agreement.



11.5
Construction Engineering Services - Campbell Street Phase 2 (Report from Resort Municipality Initiative Services)
Recommendation:
THAT an exception to the District of Tofino “Municipal Purchasing Policy” be authorized to allow for single source procurement of construction engineering services for the Campbell Street Phase Two vitalization project.



11.6
Committee of the Whole
Minutes:
THAT the minutes of the Committee of the Whole meeting held February 12, 2014 be received.

Recommendation:
THAT the staff report “Tofino Water Supply Low Flow Analysis” dated February 12, 2014 be received for information.

Recommendation:
THAT the terms of reference for the West Coast Vancouver Island Marine Economic Development Committee, established by West Coast Aquatic be endorsed, in principle.

Recommendation:
THAT staff be directed to amend section 3.5 of "District of Tofino Council Remuneration, Benefits and Expense Reimbursement Bylaw No. 1186, 2013" to permit greater than three absences from regular Council meetings and one absence from Committee of the Whole meetings, with the leave of Council.

Recommendation:
THAT staff be directed to delete section 5.1 of "District of Tofino Council Remuneration, Benefits and Expense Reimbursement Bylaw No. 1186, 2013".



11.7
Audit Committee
Minutes:
THAT the minutes of the Audit Committee meeting held February 4, 2014 be received.
Recommendation:
THAT $5,000 be allocated in the 2014 Budget to develop a participatory budgeting process for the Council Grant program.



11.8
Tofino Recreation Commission
Minutes:
THAT the minutes of the Tofino Recreation Commission meeting held February 19, 2014 be received.

# - # 

11.9
Tofino Housing Corporation
Minutes:
THAT the minutes of the Tofino Housing Corporation meeting held February 19, 2014 be received. 



12.
BYLAWS


13.
NEW BUSINESS



13.1
Notice of Motion from the Mayor:
THAT staff work with the Clayoquot Biosphere Trust to develop a Letter of Intent for Council's consideration regarding implementation of the Tofino Tla-o-qui-aht Higher Learning Initiative.



13.2
Notice of Motion from Councillor Thicke:
WHEREAS community feedback regarding the acquisition of Weeping Cedar Woman by the District of Tofino demonstrates the need for a clear framework for community-based decision making for the integration of artwork into public spaces, and

WHEREAS the Tofino Arts and Culture Master Plan, adopted in December 2013, recommends the development of a public art policy,

BE IT RESOLVED THAT the District of Tofino staff be authorized to develop a Public Art Policy for Council’s consideration, and

THAT up to $5,000 from the 2014 Arts and Culture Grant budget be used to engage the services of a consultant to work with staff and local arts organizations to draft this policy.



14.
15 MINUTE QUESTION PERIOD


15.
IN CAMERA
THAT the meeting be closed to the public pursuant to Sections 90(1)(a)(c)(g) & (j) of the Community Charter to discuss matters relating to:
         employee relations
         litigation or potential litigation affecting the municipality
         information that is prohibited from disclosure under section 21 of the Freedom of Information and Protection of Privacy Act



16.
RECONVENE FROM IN CAMERA MEETING


17.
ADJOURNMENT