Friday, August 17, 2012

August 21,2012 Council Agenda



REGULAR MEETING OF THE DISTRICT OF TOFINO COUNCIL
HELD IN THE COUNCIL CHAMBERS
AGENDA: 2012-AUGUST-21 AT 6:00 PM
A)
CALL MEETING TO ORDER
B)
ADDITIONS TO OR DELETIONS FROM THE AGENDA
C)
ADOPTION OF AGENDA
D)
ADOPTION OF MINUTES
1.
Minutes of the Regular Open Council Meeting held July 17, 2012.

2.
Minutes of the Special Open Council Meeting held August 10, 2012.

E)
ANNOUNCEMENTS FROM THE MAYOR
F)
CORRESPONDENCE FOR INFORMATION ONLY
1.
Update from Peter Boulton regarding his fight against BC Hydro and the installation of smart meters.

2.
Letter from John Yap, Minister of State for Multiculturalism, inviting Council to spread the word to the community to nominate individuals and initiatives that have found unique ways to bring diverse cultures together and have demonstrated the benefits of cultural diversity.

3.
Press Release from Island Coastal Economic Trust (ICET) announcing the appointment of Line Robert as Acting CEO.

4.
Letter from AVICC to the BC Utilities Commission regarding FortisBC Energy Utilities common rates, amalgamation and rate design application.

5.
Email from the Federal Electoral Boundaries Commission for BC advising Council of the proposed changes to the federal electoral districts in British Columbia.  The deadline for submissions and comments is October 18, 2012.

6.
Letter from Jennifer Steven, VP Tofino-Long Beach Chamber of Commerce, notifying Council that they are applying for permissive tax exemption for the 2013 tax year.

7.
UBCM Member Release providing information from the meeting of the Local Government Contract Management Committee (LGCMC) that was held on July 10, 2012 at the UBCM office in Richmond.

8.
UBCM member release providing an update on changes that the Agricultural Land Commission (ALC) is considering in its operations and to get member feedback on how it would like to be consulted on the online application system and the new fee structure.

9.
Letter from the District of Kitimat to the Premier Christy Clark requesting that the Province increase the Persons with Disabilities benefit to a minimum rate of $1200/month.

10.
Letter from Maureen Fraser providing Council with a copy of the Tofino Arts Council official incorporation documents.

11.
Letter from Heath Slee, President UBCM, advising Council that they are in the process of distributing the first of two Community Works Fund payments for 2012.

12.
Response letter from MP James Lunney to Council's letter to the Minister of Fisheries and Oceans.

13.
Response letter from the Honourable Blair Lekstrom, Minister of Transportation and Infrastructure, to Council's letter regarding BC Ferries' fares.

14.
Follow up letter from Mary Polak, Minister of Aboriginal Relations and Reconciliation, from May 29, 2012 meeting.

G)
CORRESPONDENCE: REQUIRING ACTION
1.
UBCM memo advising Council of Small Talk Forum on the morning of Tuesday, September 25, 2012 at the Victoria Conference Centre during the UBMC Convention and inviting submissions of best practices or success stories to be shared.

2.
Email from Jean Gelwicks requesting Council formally recognize "Cougar Annies Garden" as a historical place.

3.
Letter from Leeanne Mclellan advising Council on the community impact of Humanity located at Cedar Corner.

4.
Letter from the Tofino-Long Beach Chamber of Commerce regarding enforcement of the Sign Control Bylaw.

5.
Letter from Mary Ellen Walling, Executive Director of the BC Salmon Farmers Association, inviting Council to include a letter in ther Annual Report for 2012.

H)
REPORTS
1.
Staff Reports
a)
Raincoast Education Society’s Arts Grant Application- Speaker Series. (Report from Accounting Supervisor)
THAT Council considers the Raincoast Education Society’s 2012 Arts Grant Application requesting funding in the amount of $1,000, for a Raincoast Speaker Series, to be held this fall/winter through the extraordinary grant process.

b)
Wickaninnish Inn Pro-Am Golf Tournament Sponsorship Request.  (Report from Accounting Supervisor)
THAT Council considers the sponsorship request from Long Beach Golf Course and if the request is granted that the funds be allocated from the 2012 contingency.

c)
Vancouver Foundation Grant Application for the Ambassador Program. (Report from the Deputy Clerk)
THAT Council endorse the grant application funding request to the Vancouver Foundation for the Ambassador Program in the amount of $12,000 by Tofino-Long Beach Chamber of Commerce.

d)
Special Event Permit, Queen of the Peak, October 2012.  (Report from Parks & Recreation Assistant)
THAT Council approve the Queen of the Peak event, scheduled for October 13 & 14, 2012, subject to the conditions of the permit being met.

e)
Consideration of MUP Connector Trail RFP submissions. (Report from Parks & Recreation Programmer forthcoming)

2.
Council Verbal Updates
3.
Committee Reports
a)
Downtown Vitalization Implementation Committee minutes from July 26, 2012 for Council endorsement.
  1. THAT the District consider purchasing 10 double garbage bins with recycling baskets to replace older bins throughout the downtown core.
  2. THAT Council direct staff to include bike racks in the Fourth and Campbell Intersection Project.
  3. THAT Council consider the installation of a washroom at the First Street dock that would not include changerooms or a washroom.
  4. THAT any interpretative signage at this location be historical in nature and be included as part of the Tofino heritage walking tour; AND THAT all signage be referred to the Heritage Committee for approval prior to installation.
  5. THAT Council consider the four cross walk designs for the Fourth and Campbell Intersection project and provide direction to staff on which design or designs to proceed with.

b)
OCP Implementation Committee minutes from August 8, 2012 for Council endorsement.
  1. Hire Juliet Van Vliet as staff (Temporary Assistant Planner) for a nine month term beginning on September 4th, 2012 to plan, organize and implement the OCP update.
  2. Terms of Reference Change-Under MEMBERSHIP the following changes are recommended:
    i) From: OCPIMC is comprised of seven members of the public.
    To: OCPIMC is comprised of up to eleven members of the public.
    ii) From: A quorum shall consist of a minimum of four members required for decision making.
    To: For decision making purposes, a quorum shall consist of a minimum of 51% of the committee.
    iii) Addition: If a member misses 3 meetings in a row without corresponding with the committee and supporting staff, the committee has the opportunity to request Council to remove the individual from the committee.
  3. Motion to extend Roland and Peter’s term on the committee for another year.

I)
BYLAWS
1.
2013 Tax Exemption Bylaw No. 1170, 2012 for first and second readings. (Report from Accounting Supervisor)
THAT Council receives the report for information;
AND THAT the District of Tofino 2013 Tax Exemption Bylaw No. 1170, 2012, be given first and second reading at the regular Council meeting August 21, 2012, and subsequent third reading and adoption following the publication of a public notice.

2.
Zoning Amendment Bylaw No. 1171, 2012 for first reading - application for LOT 4, DISTRICT LOT 274, CLAYOQUOT DISTRICT, PLAN VIP56839. (Report from Summer Planning Intern)
THAT Council give first reading to the Zoning Amendment Bylaw No. 1171, 2012.

J)
15 MINUTE QUESTION PERIOD
K)
ADDITIONS TO OR DELETIONS FROM THE IN CAMERA AGENDA
1.
Additional item for in-camera discussion closed under Section 90(1)(j) Freedom of Information & Protection of Privacy Act.

L)
ADOPTION OF IN CAMERA AGENDA
MOTION: “That the In Camera agenda be adopted as circulated; that the In Camera meeting be closed to the public pursuant to Sections 90(1)(c), (g), (j) and 90(2)(b) of the Community Charter:
(1)
Adopt the minutes from the in-camera meetings held on July 17, 2012, July 31, 2012 and August 10, 2012.

(2)
Section 90(2)(b) Negotiations.

(3)
Section 90(2)(b) Negotiations.

(4)
Section 90(1)(g) Legal Issues Update.

(5)
Section 90(1)(c) Labour Issue.

(6)
Section 90(1)(j) Freedom of Information & Protection of Privacy Act s.17.
Addenda item

M)
RECESS
N)
RECONVENE FROM IN CAMERA MEETING
O)
RELEASE OF CLOSED MEETING INFORMATION
P)
ADJOURNMENT
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