REGULAR MEETING OF THE DISTRICT OF TOFINO COUNCIL
HELD IN THE COUNCIL CHAMBERS
AGENDA: 2012-MARCH-13 AT 9:00 AM
CALL MEETING TO ORDER
ADDITIONS TO OR DELETIONS FROM THE AGENDA
Add Recreation Commission delegation to the agenda as item # G.2.
ADOPTION OF AGENDA
ADOPTION OF MINUTES
Minutes of the Special Open Council Meeting held February 27, 2012 on the water distribution sytem for adoption.
2012-02-27 Special Open Minutes
Minutes of the Regular Open Council Meeting held February 28, 2012 for adoption.
2012-02-28 Regular Minutes
Minutes of the Town Hall meeting held February 29, 2012 for adoption.
2012-02-29 Town Hall Minutes
BUSINESS ARISING FROM THE MINUTES
Councillor Thicke's notice of motion from the February 28, 2012 regular Council meeting in regards to the MRT and the agreement that the Province has with the District to be renewed prior to June 1, 2012.
Resolution # 157/12 Moved by Councillors Cameron / Anderson
THAT Council consider the notice of motion put forth by Cllr Thicke, that the District of Tofino intends that the MRT tax monies will be used for marketing and management of the Resort Municipality of Tofino, and the development of a long-term sustainable Tourism Plan for the District, at the next meeting for discussion purposes. CARRIED
Cllr Thicke's Notice of Motion - supporting information
ANNOUNCEMENTS FROM THE MAYOR
Tony Bennett, Jennifer Spencer and Conor Mackenzie of West Coast Aquatic to present Council with the regional Coastal Strategy.
2012-03-06 WCA Delegation Request
2012-03-01 WCA Letter to Mayor and Council
WCA Marine Planning Technical Review Package
2012 WCVI Coastal Strategy Documents for Review
Sarah Timberlake, Commissioner, Tofino Recreation Commission.
Recreation Commission delegation request
CORRESPONDENCE FOR INFORMATION ONLY
Letter from the Mayor of the City of Port Alberni to the Minister of Finance regarding Business Taxation and Local Government Revenue Sources.
2012-03-05 Letter from City of Port Alberni to Minister of Finance
Letter from the Mayor of the City of Trail to Premier Clark regarding Business Taxation and Local Government Revenue Sources.
2012-03-05 Letter from City of Trail to Premier Christy Clark
Letter from the Mayor of the City of Cranbrook to Premier Clark regarding Business Taxation and Local Government Revenue Sources.
2012-02-20 Letter from City of Cranbrook to Premier Christy Clark
Letter from the Mayor of the District of Kent to Premier Clark regarding Business Taxation and Local Government Revenue Sources.
2012-03-07 Letter from District of Kent to Premier Christy Clark
Email from Peter Boulton providing Council with current and relevant updates on the smart meter issue.
2012-03-06 Email from Peter Boulton re Smart Meters Update
Stats Canada March 2012 Community Outreach News with highlights from the 2011 Census.
2012-March Stats Canada Community Outreach News
UBCM Member Release notifying Council that they are now accepting applications for the Gas Tax General Strategic Priorities Fund and Innovations Fund programs (deadline for submission is May 31, 2012).
2012-03-01 UBCM Member Release
BC Community Forest Association notification to Council regarding the 2012 Conference and AGM Registration.
2012-02-28 Email from BCCFA re the 2012 Conference and AGM Registration
Memorandum from the Association of Vancouver Island and Coastal Communities (AVICC) advising Council of future AGM and Convention dates and call for expressions of interest to host future conventions.
2012-03-08 AVICC Memo re invitation to host future year convention
The following requests from the RCMP to establish summer policing priorities and funding for additional summer policing ($10,000) and for the summer communiciation/media strategy ($1,749.60) are for Council information only and will be brought forward to the May 8, 2012 (or sooner if able to attend a special meeting) regular Council meeting where Cpl Waddell shall be a delegation before Council.
2012-02-28 RCMP media strategy
2012-02-28 RCMP priorities & funding
CORRESPONDENCE: REQUIRING ACTION
Letter from Erin Willis, Sew Tuff Quilting Co. at the corner of Main Street and 4th Avenue, requesting Council's authorization to place a sandwich board in the driveway on her property.
2012-03-03 Letter from Erin Willis re sandwich board
Request from Crystal Easton requesting Council's authorization to close several streets during the Pacific Rim Whale festival parade on March 17, 2012.
2012-03-06 Email from Crystal Easton re parade
Change of official emergency “Reception Center” location designation from Wickaninnish Community School to the Tofino Community Hall (Report from Emergency Social Services Director).
THAT Council amend the District of Tofino Emergency Plan to designate the Tofino Community Hall as the community emergency reception center.
2012-03-13 RTC Emergency Reception Centre
Tofino Housing Corporation (Report from Director of Financial Services).
THAT COUNCIL approves the dissolution of the Tofino Housing Corporation.
THAT COUNCIL approves that all funds be transferred to a restricted reserve and be used for expenses related to affordable housing and dissolution of the corporation.
2012-03-13 RTC re Tofino Housing Corporation
Pre Budget Expenditure, Bert Demeria Memorial Park (Report from Director of Parks and Recreation).
THAT Council authorize staff to access up to $10,392 for Bert Demeria Memorial Park improvements prior to the 2012 budget being adopted.
2012-03-13 RTC Bert Demeria Park
Additional Hotel Room Tax (AHRT) Business Plan (Report from CAO).
THAT Council endorse the continuation of the AHRT for tourism marketing, programs and projects;
AND THAT Council request ACRD to support;
AND THAT Council endorse the draft Business Plan by Tourism Tofino.
2012-03-13 RTC AHRT Renewal
Tourism Tofino 2012 Draft Business Plan
AHRT Bylaw No. 1039, 2006
Minutes of the Committee of the Whole meeting held February 28, 2012 including recommendations for Council endorsement.
1. Resolution CW 027-12 Moved by Councillor Baert / Mayor Schmunk that Council refer discussion of this to the budget process for further discussion.
2. Resolution CW 030-12 Moved by Councillors McMaster / Cameron that Council direct staff to review the applicability of seasonal water rates in comparison of our water and sewer rates with comparable municipalities in BC; and that staff review the levy versus the parcel tax.
3. Resolution CW 032-12 Moved by Councillors Baert / Cameron that Council direct staff to provide a report by June 30, 2012 on rates for utilities.
4. Resolution CW 036-12 Moved by Councillors Baert / Cameron that Council receive for information and discussion the following parking policy report, adopt the downtown parking policy as Appendix C with the exception of the goal to amend parking requirements for clarity and fairness and that we postpone a resolution on that section subject to further information and that Council authorize staff to move forward with actions in support of the parking policies.
2012-02-28 COW Minutes
Minutes of the OCP Implementation Committee meetings held February 27, 2012 for Council information.
2012-02-27 OCPIMC Minutes
Minutes of the Tofino Recreation Commission held February 15, 2012 for Council information.
2012-02-15 Recreation Commission Minutes
Council Verbal Updates
15 MINUTE QUESTION PERIOD
ADDITIONS TO OR DELETIONS FROM THE IN CAMERA AGENDA
ADOPTION OF IN CAMERA AGENDA
MOTION: “That the In Camera agenda be adopted as circulated; that the In Camera meeting be closed to the public pursuant to Sections 90(1)(g) of the Community Charter:
Adopt the minutes from the in-camera meetings held Febuary 28, 2012.
Section 90(1)(g) Legal Issues Update.
Section 90(1)(g) Potential Litigation.
RECONVENE FROM IN CAMERA MEETING
RELEASE OF CLOSED MEETING INFORMATION