Jan 21 Tofino Council Agenda

Agenda

DISTRICT OF TOFINO REGULAR COUNCIL MEETING Council Chamber, Municipal Office January 21, 2014 at 10:00 AM AGENDA

1.

CALL MEETING TO ORDER

2.

ADOPTION OF AGENDA

3.

ADOPTION OF MINUTES

3.1

Minutes of the Regular Council Meeting held December 10, 2013 Recommendation: THAT the minutes of the regular Council meeting held December 10, 2013 be adopted.  2013-12-10 Regular Minutes

4.

BUSINESS ARISING FROM THE MINUTES

		4.1	2014 Acting Mayor Schedule Recommendation: THAT Councillors be designated to serve as Acting Mayor during 2014 in accordance with the following schedule: January Councillor Anderson February Councillor Baert March Councillor Cameron April Councillor McMaster May Councillor Thicke June Councillor Thorogood July Councillor Anderson August Councillor Baert September Councillor Cameron October Councillor McMaster November Councillor Thicke December Councillor Thorogood
		4.2	2014 Meeting Schedules Recommendation: THAT the February 10, 2014 Committee of the Whole meeting be rescheduled to February 12, 2014 at 6 pm in the Council Chamber to accommodate Family Day.

5.

ANNOUNCEMENTS FROM THE MAYOR

6.

DELEGATIONS

		6.1	Rip Curl Pro Tofino - Myrosha Daley, Marketing Manager, Rip Curl Canada
		6.2	Pacific Rim Whale Festival 2014 - Gillian Nicol, Festival Coordinator 2014-01-06 Delegation Request from Pacific Rim Whale Festival Society
		6.3	Cedar Woman Homecoming - Michael Mullin & Eileen Floody 2014-01-13 Delegation Request - Cedar Woman Homecoming
		6.4	Council Grant and Arts Grant Application Review - Nyla Attiana, Director of Financial Services & Adrienne Mason, Clayoquot Bioshpere Trust Council Grant and Arts Grant Policy Review - Presentation

7.

CORRESPONDENCE FOR INFORMATION ONLY

8.

CORRESPONDENCE REQUIRING ACTION

8.1

Letter from Minister Coralee Oakes, Ministry of Community, Sport and Cultural Development regarding Local Government Elections Reform 2013-12-12 Letter from Minister Coralee Oakes - Local Government Elections Reform November 2013 - Expense Limits in Local Elections Discussion Paper

9.

TABLED ITEMS

10.

UNFINISHED BUSINESS

11.

REPORTS

		11.1	Tofino Harbour Authority - Verbal Report from Councillor Thorogood
		11.2	Council Grant and Arts Grant Application Review (Report from Financial Services) Recommendation: THAT District of Tofino “Council Grant Program and Application Policy”, as amended, be repealed. Recommendation: THAT the draft 2014 Council Grant Policy attached to the staff report "Council Grant and Arts Grant Policy Review" dated January 21, 2014 be approved. Recommendation: THAT Council provide direction on the following policy elements and authorize staff to incorporate these into the draft 2014 Council Grant Policy: • Intent of the policy • Objectives of the policy • Setting a maximum grant amount • Whether to continue to fund capital projects RTC 2014-01-21 Council Grant and Arts Grant Policy Review RTC 2014-01-21 Council Grant and Arts Grant Policy Review - Appendix 1 RTC 2014-01-21 Council Grant and Arts Grant Policy Review - Appendix 2 RTC 2014-01-21 Council Grant and Arts Grant Policy Review - Appendix 3 RTC 2014-01-21 Council Grant and Arts Grant Policy Review - Appendix 4 RTC 2014-01-21 Council Grant and Arts Grant Policy Review - Appendix 5 RTC 2014-01-21 Council Grant and Arts Grant Policy Review - Appendix 6
		11.3	Official Community Plan Amendment - Sign Control (Report from Community Sustainability) Recommendation: THAT staff be authorized to prepare an Official Community Plan (OCP) amendment bylaw for Council’s consideration that will exempt individuals with existing, valid sign permits from being required to apply for development permits for those signs; and THAT having given consideration to the requirements of section 879 of the Local Government Act, Council considers the proposed amendment related to sign control to be minor in nature and that consultation in addition to the statutory public hearing is not required.  2014-01-21 RTC OCP Amendment Sign Control
		11.4	Zoning Bylaw Review Update (Report from Community Sustainability) Recommendation: THAT the staff report “Zoning Bylaw Review Update - January” dated January 21, 2014 be received for information. 2014-01-21 RTC Zoning Bylaw Review Update - January
		11.5	Special Event Permit Application - Rip Curl Pro Tofino, May 31 & June 1, 2014 (Report from Resort Municipality Initiative Services) Recommendation: THAT staff be authorized to issue a special event permit to organizers of the Rip Curl Pro Tofino for use of District-owned parking lots Cox Bay north, Cox Bay south, and Cox Bay Visitor Centre for a surf competition on Cox Bay scheduled for May 31 & June 1, 2014, and that a refundable damage deposit of $1,000 be taken as security. 2014-01-21 RTC Special Event Permit
		11.6	Condition Assessment of District Roads (Report from Public Works and Building Inspection) Recommendation: THAT the ”Condition Assessment of District Roads Final Report” attached to the staff report "Condition Assessment of District Roads" dated January 21, 2014 be received for information and for inclusion in the development of the District’s Capital Asset Management Plan. 2014-01-21 RTC Condition Assessment of District Roads Condition Assessment of District Roads
		11.7	Audit Committee Minutes: THAT the minutes of the Audit Committee meeting held December 2, 2013 be received. Recommendation: THAT participatory budgeting be considered for the 2015 Council Grant Program and that an open house to gauge community support for this be conducted in early 2014. Recommendation: THAT the District of Tofino approach the Clayoquot Biosphere Trust for funding to help support development of a participatory budgeting process for the Council Grant Program. 2013-12-02 Audit Committee Minutes

12.

BYLAWS

13.

NEW BUSINESS

		13.1	Pacific Rim Visitor Centre Notice of motion from the Mayor: WHEREAS the Pacific Rim Visitor’s Centre is a regional visitors centre that benefits all the communities of the West Coast, and  WHEREAS the desire has been expressed to improve operation of the centre and representation of local businesses, organizations and communities in the centre;  THEREFORE BE IT RESOLVED, that the Tofino Council support the on-going discussions between the District of Tofino and the District of Ucluelet, their respective Chambers of Commerce and Destination Marketing Organizations, Parks Canada and the region’s First Nations for an improved approach to operations at the Pacific Rim Visitors Centre, and THAT the Tofino Council encourage the negotiation of a new operational agreement between relevant parties to begin no later than January 1, 2015.
		13.2	Rural Veterinary Services Notice of motion from the Mayor: THAT Tofino Council send a letter to the College of Veterinarians of BC expressing the need for basic and emergency veterinary services on the West Coast of Vancouver Island and urging the college to develop bylaws or otherwise create the necessary conditions that would permit qualified people to undertake basic procedures that improve animal welfare in rural communities (e.g., neutering) and that reduce unnecessary pain and suffering (e.g., euthanasia or stabilization of injured animal for transport).

14.

15 MINUTE QUESTION PERIOD

15.

IN CAMERA THAT the meeting be closed to the public pursuant to Sections 90(1)(a)(c) & (e) of the Community Charter to discuss matters relating to: •         employee relations •         the acquisition, disposition or expropriation of land or improvements •         the personal information of individuals being considered for an award or honour

16.

RECONVENE FROM IN CAMERA MEETING

17.

ADJOURNMENT