Feb.12,2013 Tofino Council Agenda-Shore Vacation Rentals

REGULAR MEETING OF THE DISTRICT OF TOFINO COUNCIL HELD IN THE COUNCIL CHAMBERS AGENDA: 2013-FEBRUARY-12 AT 10:00 AM

A)

CALL MEETING TO ORDER

B)

ADDITIONS TO OR DELETIONS FROM THE AGENDA

C)

ADOPTION OF AGENDA

D)

ADOPTION OF MINUTES

			1. Re-adoption of the Minutes of the Regular Open Council Meeting held January 8, 2013. (Resolution number correction) THAT Council rescind resolution No. 29/13 that adopted the minutes of the Regular meeting held January 8, 2013 with incorrect resolution numbers; AND THAT Council adopt the minutes of the Regular meeting held January 8, 2013 with the correct resolution numbers. 2013-01-08 Regular Minutes.pdf
			2. Re-adoption of the Minutes of the Special Open Council Meeting held January 15, 2013. (Resolution number correction) THAT Council rescind resolution No. 30/13 that adopted the minutes of the Special meeting held January 15, 2013 with incorrect resolution numbers; AND THAT Council adopt the minutes of the Special meeting held January 15, 2013 with the correct resolution numbers. 2013-01-15 Special Meeting Minutes - Swearing in of Mayor.pdf
			3. Minutes of the Regular Open Council Meeting held January 22, 2013 for adoption. 2013-01-22 Regular Minutes.pdf
			4. Minutes of the Special Open Council Meeting held February 1, 2013 for adoption. 2013-02-01 Special Budget Meeting Minutes.pdf

E)

BUSINESS ARISING FROM THE MINUTES

F)

ANNOUNCEMENTS FROM THE MAYOR

G)

DELEGATIONS

			1. Allie Bonner, Festival Coordinator for the Pacific Rim Whale Festival, and Gord Johns, Chair of the Pacific Rim Whale Festival, to provide Council with a presentation of their 2013 Tofino Sponsorship Application. 2013-02-12 Delegation Request from Pacific Rim Whale Festival Society re Sponsorship Application.pdf
			2. Lisa Brisco, Derby Coordinator for the Ucluelet Salmon Ladder Derby, to provide Council with a presentation of their 2013 Council Grant Application. 2013-02-04 Delegation Request from Ucluelet Salmon Ladder Derby re Council Grant Application.pdf 2013 Council Grant Application - Ucluelet Salmon Enhancement Society.pdf

H)

CORRESPONDENCE FOR INFORMATION ONLY

			1. Letter from the District of Hudson's Hope in support the District of Maple Ridge's resolution concerning the Federal Fisheries Act - Bill C38. 2013-01-17 Letter from Hudson' s Hope re Federal Fisheries Act - Bill C38.pdf
			2. Letter from the Minister of Environment responding the the District of Tofino's letter regarding the changes Parks Canada is making to its operations. 2013-01-15 Letter from the Minister of Environment re Parks Canada Operations.pdf
			3. Letter from the Province regarding the District of Tofino's second Resort Municipality Initiative (RMI) Transfer under Agreement payment for 2012. 2013-01-18 Letter from Ministry of Jobs, Tourism and Skills re RMI Transfer.pdf
			4. Letter from the Province regarding the District of Tofino's 2012 Gas Tax funding application. 2013-01-25 Letter from Province re 2012 Gas Tax Funding Application.pdf
			5. Letter from Wood Works BC regarding a recommended adoption of a Wood First Building Bylaw. 2013-01-25 Letter from Wood Works BC re Recommended Adoption of Wood First Building Bylaw.pdf
			6. The Compass - News and information from the Union of BC Municipalities 2013-01-30 The Compass - News and information from the Union of BC Municipalities.pdf
			7. Email from Alberni-Clayoquot Health Network  regarding the ACHN Strategic Plan which was approved by the Regional Hospital District Board on January 9/2013. ACHN will be creating sub-committees based on the priority goals if Council is interested in joining. 2013-01-30 Email from Alberni-Clayoquot Health Network re 2012-2014 Strategic Plan.pdf 2013-01-30 Alberni-Clayoquot Health Network 2012-2014 Strategic Plan.pdf
			8. Email from the Busswood Family thanking Council for adopting the amendments to the Naming of New Streets, Land and Parks Policy to include both Walter Douglas and Florence Busswood. 2013-02-4 Email from the Busswood Famility re District of Tofino Naming of New Streets, Land and Parks Policy.pdf 2013-02-01 Letter to Busswood Family re Amendments to Street Naming Policy.pdf
			9. Email from the Vancouver Island Economic Alliance informing Council of the 3rd annual Linking Island Business event will be held March 13, 2013 at the Parksville Community & Conference Centre. 2013-02-05 Email from VIEA re Linking Island Business in Parksville.pdf
			10. Letter from Parks Canada advising Council of the proposed price adjustments for national parks, national historic sites and national marine conservation areas, including the Pacific Rim National Park Reserve. 2013-01-16 Letter from Parks Canada re Proposed Price Adjustments.pdf
			11. Letter from the Union of BC Municipalities providing Council with and update on the Policy Paper on Packaging and Printed Paper (PPP) Products Stewardship. 2013-01-18 Letter from UBCM regarding Packaging and Paper Stewwardship.pdf
			12. Letter from the Vancouver Island Health Authority thanking Council for the opportunity to present that Local Health Area Profile for Tofino and to congratulate Mayor Osborne for her recent appointment to office. 2013-01-25 Letter from VIHA re Tofino New Mayor.pdf
			13. Letter from Hudson Hope's announcing their support for Port Alberni and Fort St. John's proposal for increased benefits for persons with disabilities. 2013-01-28 Letter from Hudson's Hope re Support of Persons with Dissabilities Benefit.pdf

I)

CORRESPONDENCE: REQUIRING ACTION

			1. Letter from Micheal Mullin regarding the West Coast Multiplex and the related referendum process. 2013-01-23 Letter from Micheal Mullin re West Coast Multiplex.pdf
			2. Letter from the Ucluelet Secondary School requesting Council's approval, before March 15, 2013, of the District's contribution towards the 2013 Scholarship and Bursary Awards. 2013-01-28 Letter from USS re 2013 Scholarship and Bursary Awards.pdf
			3. Letter from the Tofino Recreation Commission requesting that Council appoint a representative to the Recreation Commission. 2013-01-18 Letter from Tofino Recreation Commission re 2013 Council Appointment.pdf
			4. Letter from the Sierra Club BC requesting that Council  adopted their recommended resolution regarding the BC Water Act and the BC Mineral Tenure Act.  2013-02-04 Letter from Sierra Club BC re BC Water Act and BC Mineral Tenure Act.pdf 2013-02-06 Sierra Club BC's Recommended 2013 Mineral Tenure Resolution.pdf 2013-01-31 Victoria Times Colonist reported Outdated Mining Rules Trump Privacy in BC.pdf 2013-02-06 Vancouver Sun reported Mining op-ed Vancouver Sun.pdf
			5. Email from Kevin Midgley concerning the Community Hall's missing ventilation covers. 2013-01-28 Email from Kevin Midgley re Community Hall missing ventilation covers.pdf
			6. Email from Kevin Midgley concerning the Parks and Recreation Master Plan. 2013-01-28 Email from Kevin Midgley re Parks and Rec master plan..pdf
			7. Newsletter from Island Coastal Economic Trust announcing new funding program to support community economic development readiness. 2013-0122 Newsletter from ICET re Economic Development Readiness Program.pdf
			8. Letter from the Tofino Long Beach Chamber of Commerce (TLBCC) regarding the proposed Parking Strategy Implementation. The TLBCC is requesting that the annual parking fee per parking space be reduced to $150 per year instead of $250.  2013-01-21 Letter from TLBCC re Proposed Parking Strategy.pdf
			9. Letter from Tofino Long Beach Chamber of Commerce regarding the Ambassador Program 2012  Annual Report. 2013-02-04 Letter from TLBCC re Ambassador Program 2012 Annual Report.pdf 2012 Ambassador Program Annual Report.pdf
			10. Letter from the Tofino Long Beach Chamber of Commerce requesting Council's approval to subcontract the delivery of the Ambassador Program to the Raincoast Education Society. 2013-02-04 Letter from TLBCC re Ambassador Program Delivery Agreement.pdf

J)

REPORTS

1.

Staff Reports

			a) Volunteer Fire Chief Appointment. (Report from the Tofino Volunteer Fire Chief) THAT Council receives this report for information. RTC 2013-02-12 Volunteer Fire Chief Appointment.pdf
			b) Barrs Mountain and Bay Street Pump House Reserve. (Report from the Manager of Public Works and Building Inspection) THAT Council approves the establishment of a Barrs Mountain Reservoir and Bay Street Pump House Upgrade Reserve to be funded from the Property Value Tax Levy. THAT Council approves an amount up to $75,000 to be charged each year by way of the Property Value Tax Levy for the Barrs Mountain Reservoir and Bay Street Pump House Reserve. 2013-02-01 RTC Barrs Mountain and Bay Street Pump House Reserve.pdf Barr's Mt Reservoir Estimate.pdf Bay Street Contact Tank Estimate.pdf Bay Street UV Estimate.pdf
			c) Status Report on Council Directives. 2013-02-12 Council Directives Status Report.pdf
			d) 2012-11-26 Committee of The Whole Recommendations For Council Endorsement. (Report from Office Assistant II) 1. THAT Council direct staff to investigate a potential partnership that addresses the needs of both organizations, of The Land Conservancy of BC (TLC) for preservation and the District of Tofino for community space at Monks Point and the associated financial implications. 2. THAT Council direct staff to proceed with drafting a bylaw amendment to allow for short term rentals at The Shore. 3. THAT Council direct staff to determine the best approach for obtaining developer voluntary contributions. 4. THAT Council direct staff to remove the bank machine fee from Schedule B, Business License Regulation Bylaw No.858, 2000. 2013-02-12 RTC COW Recommendations.pdf
			e) 2013-01-21 Committee of The Whole Recommendations For Council Endorsement. (Report from Office Assistant II) 1. THAT a sub-committee of the Arts, Culture and Heritage Committee be put together, formed of five members (all-non applicants) with a knowledge and interest in the arts; AND THAT the committee will adjudicate for merit based on the existing Arts Grant Policy and make recommendations to Council. 2. THAT Council amends the wording in the Arts Grant Policy to read: “Applicants may be asked to address Council in person regarding their grant application to provide further clarification or information.” 3. THAT Council amends the Council Grant policy to read: “All successful applicants will be expected to complete an evaluation report for Council by January 31st of the year following the grant approval. Further assistance will not be provided to the applicant until the evaluation report has been received;” AND THAT COUNCIL endorse the amendment to Schedule A and B in the Arts Grant Policy and Council Grant Policy. 4. THAT Council adopts the terms of reference for the Emergency Program Executive Committee; AND THAT Council rescinds Resolution No. 126-10. 5. THAT Council adopts the amendments attached as Appendix A into the District of Tofino Emergency Plan. 6. WHEREAS the well being and economy of the District of Tofino and its surrounds are dependent on healthy ecosystems and that the amended changes to the Fisheries Act diminish protections that could threaten habitat; BE IT RESOLVED that the District of Tofino support the requests made by the District of Maple Ridge as contained in their Resolution regarding the Federal Fisheries Act Bill-C-38 (1-6) as circulated by the District of Elkford with the following changes: item 6 to read; That this resolution be forwarded to Federal and Provincial Ministers of Fisheries, local Members of Parliament (MP), Members of the Legislative Assembly (MLA), local First Nations, Alberni Clayoquot Regional District (ACRD), Association of Vancouver Island and Coastal Communities (AVICC), Union of BC Municipalities (UBCM), District of Maple Ridge, and District of Elkland. 2013-02-12 RTC COW 2013-01-21 Recommendations.pdf

2.

Committee Reports

			a) Minutes from the Recreation Commission meeting held January 23, 2013 for Council information. THAT Council THAT Council receive for information the minutes of the Tofino Recreation Commission meeting held on January 23, 2013. 2013-01-23 Rec Com Minutes.pdf

K)

BYLAWS

			1. Zoning Amendment Bylaw No. 1171, 2012 - Rezoning application for LOT 4, DISTRICT LOT 274, CLAYOQUOT DISTRICT, PLAN VIP56839 for second reading. (Report from the Manager of Community Sustainability) THAT Council gives second reading to Zoning Amendment Bylaw No. 1171, 2012; AND THAT Council authorizes a public hearing for March 12, 2013. RTC 2013-02-12 Second Reading - Rezoning application for LOT 4, DISTRICT LOT 274, CLAYOQUOT DISTRICT, PLAN VIP56839.pdf
			2. Zoning Map and Text Amendment Bylaw. No. 1182, 2013. Waterside Neighborhood Revised Zoning Application. (Report from the Manager of Community Sustainability) THAT Council give first reading to District of Tofino Zoning Map and Text Amendment No. 1182, 2013. 2013-02-12 RTC Zoning Map and Text Amendment No. 1182, 2013.pdf
			3. Development Variance Permit affecting the District of Tofino Subdivision and Development Bylaw, No. 850, 2000. (Report from the Manager of Public Works and Building Inspection) THAT Council give notice that a resolution to vary the requirements of the following sections of the District of Tofino Subdivision and Development Bylaw, No.850, 2000, will be considered: s. 12.1 i) (ii) is varied such that a mountable curb may be installed along the length of Industrial Way with 150mm thickenings or 2 – 12mm reinforcing bar at driveway letdowns and such that the radius of the curb return on the western side of intersections along the northern side of Industrial Way may be reduced to 9.0 m. 2013-02-12 RTC Industrial Way DVP 01-13.pdf
			4. Parking Bylaw Amendments. (Report from the Manager of Community Sustainability) THAT Council give first and second reading to the Zoning Amendment Bylaw No. 1175, 2012; THAT Council give first and second reading to the Parking-in Lieu Bylaw No. 1176, 2012; AND THAT Council give first and second reading to the Business Licensing Amendment Bylaw No. 1177, 2012. 2012-12-11 RTC ParkingBylawAmendments.pdf

L)

NEW BUSINESS

			1. 2013-02-27 Town Hall Meeting  - Agenda Discussion.
			2. Appeal Hearing: 231 Main Street - Denial of Business License Application. THAT Council set February 26, 2013 at 10:00 AM as the time and date for an appeal hearing with respect to the denial of a business license for Tofino Travellers Guesthouse (231 Main Street, Tofino, BC). 2013-02-12 RTC Business License Application Denial 231 Main Street - Appeal Hearing.pdf 2013-01-31 Letter from Tofino Travellers Guesthouse re Notice of Appeal.pdf 2013-02-07 Letter to Tofino Travellers Guesthouse re Contravention of Business License Bylaw.pdf
			3. Council Honorarium Claim Forms. THAT Council resolve to pay the additional remuneration of $65.00 for Councillor Anderson, $195.00 for Councillor Cameron, $65.00 for Councillor Thicke, $130.00 for Councillor Thorogood, and $195.00 for Mayor Osborne. 2013-02-06 Honorarium Claim Forms.pdf 2013-02-07 Honorarium - Osborne.pdf

M)

15 MINUTE QUESTION PERIOD

N)

ADDITIONS TO OR DELETIONS FROM THE IN CAMERA AGENDA

O)

ADOPTION OF IN CAMERA AGENDA MOTION: “That the In Camera agenda be adopted as circulated; and that the In Camera meeting be closed to the public pursuant to Sections 90(1)(g)(g)(g)(g)(c)(c)(c)(c)(c) of the Community Charter:

			(1) Re-adopt the minutes from the in-camera meetings held December 11, 2012.
			(2) Re-adopt the minutes of the in-camera meeting held January 8, 2013.
			(3) Adopt the minutes of the in-camera meeting held January 22, 2013.
			(4) Adopt the minutes of the special in-camera meeting held February 1, 2013.
			(5) Section 90(1)(g) Legal Issues Update.
			(6) Section 90(1)(g) Legal Issues Update.
			(7) Section 90(1)(g) Legal Issues Update.
			(8) Section 90(1)(g) Legal Issues Update.
			(9) Section 90(1)(c) Labour Issues.
			(10) Section 90(1)(c) Labour Issues.
			(11) Section 90(1)(c) Labour Issues.
			(12) Section 90(1)(c) Labour Issues.
			(13) Section 90(1)(c) Labour Issues.

P)

RECESS

Q)

RECONVENE FROM IN CAMERA MEETING

R)

RELEASE OF CLOSED MEETING INFORMATION

S)

ADJOURNMENT