Fourth and Campbell update

https://tofino.civicweb.net/Documents/DocumentList.aspx?ID=11452

 Please check out the links.


The Corporation of the District of Tofino REPORT TO COUNCIL
August 10, 2012    RTC Submission Date:    August 10, 2012 A/T #:
0550-04-6950Downtown Mayor & Council    File #:    Vitalization
Aaron Rodgers, Manager of Community Sustainability
SUBJECT RECOMMENDATIONS
Fourth and Campbell Intersection Tender
That Council approves Option 6 with respect to the scope of the Fourth and Campbell Intersection project to be tendered.
CAO’S COMMENTS
I concur. (M Martineau)

PURPOSE
The purpose of the report is to have Council authorize the budget for the Fourth and Campbell Intersection project so that it may be tendered next week.

PRIORITY OF COUNCIL
#9 Plan, build and maintain quality parks, trails & facilities.
1.    Project/Initiative: 4.f) Complete existing RMI funded projects, advocacy and reporting 2.    Project/Initiative: 9.d) Improved pedestrian and bike access.
FINANCIAL IMPACTS
The overall Fourth and Campbell Intersection project including contingencies and engineering, etc. is estimated at about 2.2 million dollars.
The discussion below outlines a number of scenarios related to how much of the project is to be undertaken at this time.
BACKGROUND
The final detailed design drawings were presented to Staff on August 7th along with a Class B construction cost estimate. The detailed design drawings are currently with the Ministry of
1
Transportation and Infrastructure undergoing a plan review by ministry staff.
In order to meet construction and specifically paving deadlines, staff would like to tender the project in the week of August 12 -16 (next week). The reason for the quick turnaround is the timeline around the existing 1.05 million dollars in RMI funding.
DISCUSSION
FOURTH AND CAMPBELL INTERSECTION The detailed design drawings for the Fourth and Campbell project have been completed to 85% and are attached as Appendix A.

GIBSON STREET DETOUR The District has received detailed design drawings for Gibson Street. The drawings will serve as the base for any work to be done on Gibson Street related to the detour. There are a number of factors related to the Gibson Street detour including available budget, safety, necessity and deadlines. Providing a separated pedestrian area for Gibson Street from Campbell to First is most likely the best we can do at this point. The preferred option would be to open the entirety of Gibson Street for the duration of the project. Any funds used in the development of Gibson Street would have to be funded from the RMI funding which would impact the scope of the main project.

AVAILABLE FUNDING SOURCES The District is currently holding approximately 1.05 million in RMI funding (update pending), a grant application for $130,000 from ICET is underway, plus the Campbell Street Upgrade Fund ($319,000.00), Parking-in Lieu ($437,000.00), Gas Tax ($493,000.00), HST rebates and future RMI allocations. The 2012 and 2013 RMI allocations for Downtown Vitalization could be directed towards the project.
PROPOSED FUNDING BREAKDOWNS The following table outlines how staff would propose to fund 6 different scenarios of the project depending on Council direction.

Scenario 1 (Entire Project)
Scenario 1 would involve the construction of the entire project. The risks inherent in Scenario 1 include non-approval of the ICET grant, limited ability to fund cost overruns, and reduced funding sources for future District initiatives. The benefits include the immediate completion of a high profile District project and associated water and storm sewer infrastructure developed without impact to the taxpaying public or imposition of associated infrastructure levy.
Available
Scenario 1
Remaining
Est. Total Project Cost
RMI Funding
$1,050,000
$1,050,000
$0
Campbell Street Upgrade Fund
$319,000
$319,000
$0
Parking-in-Lieu
$437,000
$292,000
$145,000
Gas Tax
$493,000
$390,000
$103,000
ICE-T
$130,000
$130,000
$0
Harbour Authority
$10,000
$10,000
$0
2
Amenity Contribution    $9,000    $9,000    $0
Totals    $2,448,000    $2,200,000    $348,000    $2,200,000

Scenario 2 (Intersection and Campbell Street)
This iteration of the project includes the development of the intersection and the re-alignment of Campbell Street, completion of the landscaping along Campbell as well as the underground pipework on Fourth.
Remaining
RMI Funding    $1,050,000 Campbell Street Upgrade Fund    $319,000 Parking-in-Lieu $437,000    $100,000    $337,000
Est. Total Project Cost
Available
Scenario 2
$1,050,000    $0 $319,000    $0
Gas Tax    $493,000 ICE-T $130,000    $130,000    $0
$82,000    $411,000
Harbour Authority    $10,000 Amenity Contribution    $9,000
$10,000    $0 $9,000    $0 $0
Totals $2,448,000    $1,700,000    $748,000    $1,700,000

Scenario 3 (Intersection and portion of Campbell)
This iteration of the project includes the development of the intersection and the re-alignment of Campbell Street, not including:
•    the bike lane, parking lane, curbs, sidewalk, driveway letdowns and landscaping along the south side of Campbell west of the west side of the intersection of 4th and Campbell; and,
• All surface works along 4th Street north and south of the intersection of 4th and Campbell.
Remaining
RMI Funding    $1,050,000 Campbell Street Upgrade Fund    $319,000 Parking-in-Lieu $437,000    $75,000    $362,000
Est. Total Project Cost
Available
Scenario 3
$1,050,000    $0 $250,000    $69,000
Gas Tax    $493,000 ICE-T $130,000    $130,000    $0
$76,000    $417,000
Harbour Authority    $10,000 Amenity Contribution    $9,000
$10,000    $0 $9,000    $0 $0
Totals $2,448,000    $1,600,000    $848,000    $1,600,000

Scenario 4 (Intersection plus Fourth Street)
This iteration of the project includes the development of the intersection and the development of Fourth Street as per the plan, as well as the underground pipework on Campbell.
3
Remaining
RMI Funding    $1,050,000 Campbell Street Upgrade Fund    $319,000 Parking-in-Lieu $437,000    $100,000    $337,000
Total Project Cost
Available
Scenario 4
$1,050,000    $0 $0    $319,000
Gas Tax    $493,000 ICE-T $130,000    $130,000    $0
$101,000    $392,000
Harbour Authority    $10,000 Amenity Contribution    $9,000
$10,000    $0 $9,000    $0 $0
Totals $2,448,000    $1,400,000    $1,048,000    1,400,000

Scenario 5 (Intersection plus Portion of Fourth) This iteration of the project includes the development of Fourth Street not including:
• • •
All works along Campbell west of the intersection of 4th and Campbell; The intersection of 4th and Main; and, Stairs and all surface works along 4th street north of Main Street.
Available

Scenario 5
Remaining
Total Project Cost
RMI Funding    $1,050,000 Campbell Street Upgrade Fund    $319,000 Parking-in-Lieu $437,000    $1,000    $436,000
$1,050,000    $0 $0    $319,000
Gas Tax    $493,000 ICE-T $130,000    $130,000    $0
$0    $493,000
Harbour Authority    $10,000 Amenity Contribution    $9,000
$10,000    $0 $9,000    $0 $0
Totals $2,448,000    $1,200,000    $1,248,000    1,200,000

Scenario 6 (Entire Project minus the south side of Campbell Street) This iteration of the project includes the development of Fourth Street not including:
• • •
All works along Campbell west of the intersection of 4th and Campbell; The intersection of 4th and Main; and, Stairs and all surface works along 4th street north of Main Street.
Available

Scenario 6
Remaining
Total Project Cost
RMI Funding    $1,050,000 Campbell Street Upgrade Fund    $319,000 Parking-in-Lieu $437,000    $337,000    $100,000
$1,050,000    $0 $319,000    $0
Gas Tax    $493,000 ICE-T $130,000    $130,000    $0
$245,000    $248,000
Harbour Authority    $10,000 Amenity Contribution    $9,000
$10,000    $0 $9,000    $0 $0
Totals $2,448,000    $2,100,000    $348,000    2,100,000 4
The detailed cost estimates include a 10% contingency amount.
The various scenarios have HST included which range from roughly $122,000 to $236,000, a significant portion of this is returned to the District which may be used as an additional contingency fund representing approximately 10% of the entire project. For example the refund on the HST for Scenario 1 is approximately $200,000.
TIMELINE The updated timeline for the project has a completion date by the end of December 2012. The completion of the project is tied to a number of very real and very tight deadlines with respect to the RMI funding source and the paving window. The RMI funding is to be spent by the end of the 2012, therefore, the project must be substantially underway this fall. The paving the improvments will most likely be scheduled for sometime around mid October which puts us up against the end of the paving season as the paving plants begin to shut down (the general rule of thumb is two days of dry weather and a temperature of 5 degrees and rising).
5
comments:
tofinoblog@gmail.com