This Evening's Council Agenda

REGULAR MEETING OF THE DISTRICT OF TOFINO COUNCIL HELD IN THE COUNCIL CHAMBERS AGENDA: 2012-APRIL-10 AT 6:00 PM A) CALL MEETING TO ORDER B) ADDITIONS TO OR DELETIONS FROM THE AGENDA C) ADOPTION OF AGENDA D) ADOPTION OF MINUTES 1. Minutes of the Regular Open Council Meeting held March 27, 2012 for adoption. 2012-03-27 Regular Minutes E) BUSINESS ARISING FROM THE MINUTES F) ANNOUNCEMENTS FROM THE MAYOR G) DELEGATIONS 1. Margaret Morrison, Westcoast Community Resource Society, in reponse to Council's invitation to come before them as a delegation at the January 24, 2012 meeting. 2. Cpl Waddell, Tofino RCMP, shall be presenting a detachment overview, funding requests, summer policing priorities and media strategy to Council. RCMP Delegation Presentation 3. Josie Osborne and Kirsten Soder to present Council with an update on Tourism Tofino. H) CORRESPONDENCE FOR INFORMATION ONLY 1. Letter from the Mayor of the District of Wells to the The Premier of British Columbia regarding Business Taxation and Local Government Revenue Sources. 2012-03-21 Letter from District of Wells to The Honourable Christy Clark re Business Taxation and Local Government Revenue Sources Review 2. Letter from the Mayor of the City of Campbell River to the The Premier of British Columbia regarding Business Taxation and Local Government Revenue Sources. 2012-03-30 Letter from the City of Campbell River to the Honourable Christy Clark re Business Taxation and Local Government Revenue Sources Review 3. Letter from the Mayor of the District of Houston to the The Premier of British Columbia regarding Business Taxation and Local Government Revenue Sources. 2012-03-22 Letter from District of Houston to The Honourable Christy Clark re Business Taxation and Local Government Revenue Sources Review 4. Email from Chris Trumpy, Chair of BC Transit Independent Review providing information on the review panel and advising that over the next week, they will be contacting local governments with the planned consultation process. 2012-04-03 Email from BC Transit Review re BC Transit Independent Review 5. Email from Peter Boulton providing an update on Smart Meters with an attached newsletter from the Coalition to Stop Smart Meters and a letter to Dr. Kendall. 2012-04-03 Email from Peter Boulton re Smart Meter Update 6. UBCM In The House Release providing Legislative Update. 2012-04-02 UBCM In The House Release re legislative update 7. Email from John Craverio providing an update on the UBCM Packaging and Printed Paper Working Group with the following attachments: * February 29, 2012 Meeting Minutes of the UBCM Packaging and Printed Paper Working Group * Letter to Allen Langdon from the Southern Gulf Islands Recycling Coalition regarding Support of CRD Proposal - To Continue in their current role within the new MMBC led PRinted Paper and Packaging system 2012-03-29 Email from John Craverio re UBCM Packaging and Printed Paper Working Group 8. UBCM Member Release notifying Council that they are now accepting applications for the Community Wildfire Protections Plans, Fuel Management Prescriptions, Fuel Management Demonstration Projects and Operational Fuel Treatments. The next application review deadlines will be April 27, 2012 and October 5, 2012. 2012-03-30 UBCM Member Release re Strategic Wildfire Prevention Initiative - Upcoming Application Deadline 9. Letter from the Mayor of Oak Bay to Premier Clark regarding the expert panel review of business taxation. 2012-03-30 Letter from the District of Oak Bay to Premier Christy Clark I) CORRESPONDENCE: REQUIRING ACTION 1. Letter from Clinton Shane Ekdahl requesting that Council proclaim May 29, 2012 as the third annual “Day of the Honey Bee;” and (if bylaw allows) that this proclamation be issued in perpetuity. 2012-04-03 Letter from Clinton Shane Ekdahl re Day of the Honey Bee 2. Letter from Diego Marchese and Scott McDonald of the Heart and Stroke Foundation encouraging Council to strengthen the District of Tofino Smoking Regulation Bylaw by making other outdoor public places not covered in the bylaw smoke-free. 2012-03-29 Letter from the Heart & Stroke Foundation re Smoke-Free Outdoor Public Places Bylaw 3. Letter from David Sparanese, President of Public Works Association of British Columbia, requesting Council to proclaim May 20, 2012 to May 26, 2012 as Public Works Week in Tofino. 2012-03-15 Letter from David Sparanese of Public Works Association of BC re Public Works Week 4. Letter from Russell Dyson of Alberni-Clayoquot Regional District requesting that Council endorse the request to provide Fire Protection to the Long Beach Airport subject to the approval of the conditions within a written agreement. 2012-03-23 Letter from Russell Dyson of Alberni-Clayoquot Regional District re Fire Protection for the Long Beach Airport 5. Letter from Gil Sadler requesting that Council considers his two proposals: * Open Gibson road from Campbell and First Street * Clean up the unsightly blowdown located seven km out of town 2012-03-23 Letter from Gil Sadler re opening up Gibson road and cleaning up the area 7 km out of town 6. Letter from Adrienne Mason and Margaret Horsfield requesting that the current collection of photographs, known as the Captain Cook Collection, now held at the district office be properly curated. 2012-03-08 Letter from Adrienne Mason and Margaret Horsfield re Heritage Day and Captain Cook Collection of Photographs J) REPORTS 1. Staff Reports a) MUP Budget. (Report from Manager of Community Sustainability) THAT Council review and approve the updated budget amendments for the MUP Phase 2 project; AND THAT Council approves Change Work Order #5 in the amount of $23,839.84 for extra fill; AND THAT Council approves an additional $10,000 for legal and engineering projects; AND THAT approve up to an additional $7,000 for an extra wall contingency fund; AND THAT the additional budget expenditure is funded from the RMI budget. 2012-04-10 RTC MUP additional funding b) Road Condition Helleson Drive and MacKenzie Beach Road. (Report from Manager of Public Works & Building Inspection) THAT Council receives this report for information and passes a resolution to move forward with option #1: Post Slow Rough Road signs and look into the feasibility of local area taxation to cover the costs of upgrades to the roads and limit the amount of patching to these roads. 2012-04-10 RTC Condition of Helleson Drive and Mackenzie Beach Road c) Downtown Vitalization Implementation Committee Terms of Reference. (Report by Deputy Clerk) THAT Council approve the Downtown Vitalization Implementation & Monitoring Committee Terms of Reference as presented: AND THAT Council appoint members of Council as the Council Representative and Alternate for the Downtown Vitalization Implementation & Monitoring Committee. 2012-04-10 RTC DVIC Terms of Reference DVIC Terms of Reference d) Tofino Housing Corporation Annual General Meeting. (Report from Deputy Clerk) 1. THAT Council appoint 2 members of Council as authorized signatories; 2. THAT if Duane Bell, Penny Barr, Lori Camire are still interested in participating on the Tofino Housing Management Committee, that the Mayor appoint them as members, if not that staff advertise for the committee positions; AND THAT the Mayor appoint 3 members of Council to the Tofino Housing Management Committee; 3. THAT Council direct staff to update the Tofino Housing Management Committee terms of reference; 4. THAT Council approves the dissolution of the Tofino Housing Corporation; AND THAT Council approves that all funds be transferred to a restricted reserve and be used for expenses related to affordable housing. 2012-04-10 RTC Tofino Housing Corp. AGM THC Articles of Incorporation Attainable Housing Strategy (May 25, 2004) THC Strategic Plan 2006-2008 THC Board Appointment Policy Tofino Housing Management Committee ToR 2004-12-13 letter from LYA 2005-12-05 Alteration to Articles 2009-04-21 Alteration to Articles 2012-03-13 RTC re Tofino Housing Corporation 2. Committee Reports a) Minutes of the Committee of the Whole meeting held March 27, 2012. Committe of the Whole recommendations for Council endorsement: Resolution CW 038-12 Moved by Councillor Baert / Cameron THAT the Committee of the Whole recommend to Council to support the desire of the Multiplex Society to move forward with a referendum on the operating costs of the multiplex. CARRIED Resolution CW 039-12 Moved by Councillors Baert / McMaster THAT the Committee of the Whole recommend to Council to propose that we grant all the Community Grant applicants a $1,000 or up to a $1,000 if they have applied for less and refer discussion for those applying for more than $1,000 to deal with separately. CARRIED Resolution CW 040-12 Moved by Councillors Cameron / Baert THAT the Committee of the Whole recommend to Council to direct staff to allocate the remaining funds evenly to be distributed to the last seven applicants. CARRIED Resolution CW 041-12 Moved by Councillors Baert / Cameron THAT the Committee of the Whole recommend to Council that if an applicant for a 2012 Community Grant has already received a $1,000 they are considered as having received their $1,000 grant allotment for 2012. CARRIED Resolution CW 042-12 Moved by Councillors Baert / Cameron THAT the Committee of the Whole recommend to Council to remove the Carving Festival portion of the PRAS festival application until we receive further information on the state of that festival in terms of Tofino’s interest. CARRIED Resolution CW 043-12 Moved by Councillors Baert / Thicke THAT the Committee of the Whole recommend to Council to invite PRAS to come as a delegation to Council and talk about their programs and receive feedback and also clarify the status of the Carving Festival. CARRIED Resolution CW 046-12 Moved by Councillors Baert / Anderson THAT the Committee of the Whole recommend to Council to support up to $2,000 per applicant in the following breakdown: • Tofino Public Market Society for $2,000 • Pacific Rim Art Society for $2,000 for Art Splash and $2,000 for Summer Music and $500 for Musula • Janine Wood for the performance application for $2,000 • Film Festival Society for $2,000 each for each application/category • Westcoast Winter Music Society for $2,000 • Underdog Art Festival for $1,000 subject to the applicant receiving endorsement from a recognized society • Aeriosa Dance Society for $2,000 CARRIED Resolution CW 047-12 Moved by Councillors Baert / Thicke THAT the Committee of the Whole recommend to Council to that remaining balance be left in budget for consideration of late submissions. CARRIED Resolution CW 048-12 Moved by Councillors McMaster / Anderson THAT the Committee of the Whole recommend to Council to review and approve the District of Tofino Water Capital Plan. CARRIED Resolution CW 051-12 Moved by Councillors Baert / McMaster THAT the Committee of the Whole recommend to Council to request that staff meet with Council for the purpose of giving an overview of the existing zoning bylaws, processes, procedures and legal implications. CARRIED Resolution CW 052-12 Moved by Councillors / McMaster THAT the Committee of the Whole recommend to Council to put the comprehensive review into budget discussion. CARRIED 2012-03-27 COW Minutes 3. Council Verbal Updates K) NEW BUSINESS L) 15 MINUTE QUESTION PERIOD M) ADDITIONS TO OR DELETIONS FROM THE IN CAMERA AGENDA N) ADOPTION OF IN CAMERA AGENDA MOTION: “That the In Camera agenda be adopted as circulated; that the In Camera meeting be closed to the public pursuant to Sections 89 and 90(1)(c), (g) and (j) of the Community Charter: (1) Adopt the minutes from the in-camera meetings held March 27, 2012. (2) Section 90(1)(g) Legal Issues Update. (3) Section 90(1)(c) Labour. (4) Section 90(1)(j) Freedom of Information & Protection of Privacy Act. O) RECESS P) RECONVENE FROM IN CAMERA MEETING Q) RELEASE OF CLOSED MEETING INFORMATION 1. Following the March 27, 2012 in-camera meeting, Council resolved to release resolution # IC-040/12 to the public after notification to the applicant: Resolution IC-040/12 Moved by Councillors McMaster / Baert As staff is determined that the three bidders are equally competent to complete the tasks specified in the RFP, Council recommends that the lowest bid by McElhanney Consulting Services Ltd. be the winning bid at $36,350 plus HST. CARRIED R) ADJOURNMENT