https://tofino.civicweb.net/Documents/DocumentList.aspx?ID=6808
REGULAR MEETING OF THE DISTRICT OF TOFINO COUNCIL
HELD IN THE COUNCIL CHAMBERS
AGENDA: 2012-FEBURARY-28 AT 9:00 AM
A)
CALL MEETING TO ORDER
B)
ADDITIONS TO OR DELETIONS FROM THE AGENDA
C)
ADOPTION OF AGENDA
D)
ADOPTION OF MINUTES
1.
Minutes of the Regular Open Council Meeting held February 14, 2012 for adoption.
2012-02-14 Regular Minutes
E)
BUSINESS ARISING FROM THE MINUTES
F)
ANNOUNCEMENTS FROM THE MAYOR
G)
DELEGATIONS
1.
Ted Olynyk, Manager of Cummunity Relations for BC Hydro, Vancouver Island Region to present Smart Meters to Council.
2.
Nick Jacquet, resident and business owner of Tofino to request that Council endorse the following motion: that Council amend Sign Control Bylaw No. 1079 to allow a portable sign (dawn to dusk) put out in front of my business, my house at 231 Main Street.
2012-02-09 Delegation Requrest to amend Sign Bylaw
Photo of sign
Photo of property
Photo of front entrance
H)
CORRESPONDENCE FOR INFORMATION ONLY
1.
UBCM Member Release providing Council with an update on the most recent correspondence from the federal government to FCM on CETA.
2012-02-22 UBCM Member Release re CETA
2.
UBCM Member Release providing Council with a background on two initiatives: 1) Expert Panel Review of Business Taxation; 2) Local Government Revenue Sources Review.
2012-02-10 UBCM Member Release re Provincial Tax Revenue Reviews
3.
UBCM In The House Release providing a synopsis of the 2012 Provincial Budget.
2012-02-21 UBCM In The House Release re Provincial Budget
4.
UBCM Member Release informing local governments on the status of the RCMP contract issues related to ongoing discussions between the province and the federal government.
2012-02-20 UBCM Member Release re RCMP Contract
5.
UBCM Executive Release providing highlights of the February 2-3,2012 Executive Meeting.
2012-02-15 UBCM Executive Release
6.
UBCM Member Release providing Council with information regarding Local Government Awareness Week & National Public Works Week: May 20 - May 26, 2012.
2012-02-21 UBCM Members Release re Local Government Awareness Week
7.
Letter from the Mayor of Maple Ridge to BC Hydro supporting residents option to refuse the installation of wireless smart meters.
2012-02-17 Letter from Maple Ridge to BC Hydro
8.
Letter from Dorothy and Ronald Arnet to the Editor of The Westerly News in response to their opinion question regarding historical signs increasing local pride in the community copied to Council.
2012-02-21 Letter from Dorothy and Ronald Arnet to Westerly News
9.
Vancouver Island Regional Library From the Board Table Release providing highlights from the January 28, 2012 meeting of the Vancouver Island Regional Library Board of Trustees.
2012-01-28 VIRL From the Board Table
I)
CORRESPONDENCE: REQUIRING ACTION
1.
Letter from Chris LeFevre, Lefevre & Company, requesting that Council waive the development cost charges (DCCs) associated with the donation of the apartment unit to the District.
2012-02-13 Letter from LeFevre & Company
2.
Email from John Rowlandson, Velo Village Team Lead, Island Pathways, requesting Council's support by passing a resolution for the investment in rural cycling infrastructure.
2012-02-15 Email and Resolution from John Rowlandson
3.
Letter from Brad and Susan Dusseault requesting action be taken to improve the failing culverts and overall infrastructure of the District.
2012-02-09 Letter from Brad and Susan Dusseault
J)
TABLED ITEMS
K)
UNFINISHED BUSINESS
L)
REPORTS
1.
Staff Reports
a)
Interzonal House (Report from Public Works Forman)
THAT Council approves the expenditure for upgrades to the interzonal house as outlined in the February 10, 2012 report from Koers and Associates Engineering in the amount of $148,500;
AND THAT Council direct staff to meet with Tofino Fish Hatchery representatives to discuss water demand needs related to the water treatment plant and to make recommendations on possible solutions.
2012-02-22 RCT Interzonal House
b)
Fire Chief Change. (Report from Fire Chief)
THAT COUNCIL accepts the resignation of Fire Chief Chris Ledger, and that they accept the nomination put forward by the members of the Tofino Volunteer Fire Department to appoint Deputy Chief Eric Graham to the position of Fire Chief.
2012-02-28 RTC Fire Chief Change
c)
Tofino Volunteer AGM held on February 14, 2012 for Council information. (Report from Fire Chief)
2012-02-24 RTC AGM.pdf
d)
Ambassador Program Partnership Policy (Report from Deputy Clerk)
THAT Council approve the Ambassador Program Partnership Policy as presented.
2012-02-22 RTC Ambassador Program Policy
Ambassador Program Partnership Policy
e)
2012 Budget Process (Report from Director of Financial Services)
THAT Council informs management on whether they would like the budget to be presented as ‘Summary by Department’ or ‘Detailed Line by Line’;
AND THAT Council directs management to hold a public meeting after third reading of the 2012-2016 Financial Plan Bylaw;
AND THAT Council direct management to include a minimum tax increase of 2.4% to the draft budget to reflect 2012 CPI (inflation);
AND THAT Council call a special budget meeting the week of March 19-23, 2012.
2012-02-23 RCT 2012 Budget Process
f)
Downtown Parking (Report from Manager of Community Sustainability)
THAT Council adopt the downtown parking policy attached as Appendix C;
AND THAT Council authorize staff to move forward with actions in support of the parking policies.
2012-02-09 RCT Downtown Parking
g)
Downtown Vitalization Implementation Committee Appointments (Report from Manager of Community Sustainability)
THAT Council appoints the following five individuals to serve on the District of Tofino Downtown Vitalization Implementation Committee for a two year period (February 28th, 2012 to February 27th, 2014).
1. Rod Cameron
2. Ken Gibson
3. Dylan Green
4. Brenda Huculak (past member Downtown Vitalization Committee)
5. Catherine Temple;
AND THAT Council appoint a Council representative to the District of Tofino Official Community Plan Implementation and Monitoring Committee.
12-02-21 RCT Downtown Vitalization Implementation Committee Appointments
2.
Committee Reports
a)
Minutes of the Light House Trail Committee meeting held February 8, 2012 including recommendations for Council's endorsement.
THAT Andrew Waddell be appointed to the committee and that Stephen Ashton be officially re-appointed;
AND THAT the following projects be considered by council for funding in the 2012 budget:
1) Extend the trail to Mackenzie Beach;
2) Provide signage at the trailheads;
3) Develop an interpretive strategy;
4) Erect safety barriers in danger zones, using cable;
5) Build a bridge over the surge channel near the maze;
6) Install Robinson’s gazebo, and
7) Construct a path and stairs to Second beach.
AND THAT this be done in preparation for the February 28th meeting of council;
AND THAT the trail is re-named the Tofino Lighthouse Trail, and that First Nations will be invited to name a portion of the trail once it is completed;
2012-02-08 Lighthouse Trail Committee Minutes
b)
Minutes of the Coastal Family Resources Coalition held on February 12, 2012 for Council information.
2012-02-01 Coastal Family Resources Coalition Minutes
3.
Council Verbal Updates
M)
BYLAWS
1.
Zoning Amendment Bylaw No. 1166, 2012, Pacific Sands for first reading. (Report by Manager of Community Sustainability)
THAT Council give first reading to Zoning Amendment Bylaw No.1166, 2012.
2012-02-20 Pacific Sands Rezoning - First Reading
2.
Council Procedure Bylaw Amendment No. 1165, 2012 for first three readings.
THAT Council give first, second and third readings to Council Procedure Amendment Bylaw No. 1165, 2012.
2012-02-21 RTC Procedure Amendment Bylaw 1165
1165 - Council Procedure Amendment
2012-03-08 and 2012-03-15 Procedure Amendment Bylaw Advertisement
N)
NEW BUSINESS
1.
Notice of Motion from Councillor Thicke in regards to the MRT and the agreement that the Province has with the District to be renewed prior to June 1, 2012.
MOTION TO BE CONSIDERED AT NEXT MEETING: The District of Tofino intends that the MRT tax monies will be used for marketing and management of the Resort Municipality of Tofino, and the development of a long- term sustainable Tourism Plan for the District
Cllr Thicke's Notice of Motion - supporting information
O)
15 MINUTE QUESTION PERIOD
P)
ADDITIONS TO OR DELETIONS FROM THE IN CAMERA AGENDA
Q)
ADOPTION OF IN CAMERA AGENDA
MOTION: “That the In Camera agenda be adopted as circulated; that the In Camera meeting be closed to the public pursuant to Sections 90(1)(c), (e), (g), (j) and 90(2)(b) of the Community Charter:
(1)
Adopt the minutes from the in-camera meetings held February 14, 2012.
(2)
Legal Issues Update:
* Section 90(1)(g) Legal Advice.
* Section 90(1)(g) Litigation.
(3)
Business Arising from the Minutes:
* Section 90(1)(g) Potential Litigation.
* Section 90(1)(g) Legal Advice.
(4)
Correspondence:
* Section 90(1)(g) Potential Litigation.
* Section 90(2)(b) Provincial Government Confidential Information.
(5)
Reports:
* Section 90(1)(j) Freedome of Information & Protection of Privacy Act s.21.
* Section 90(1)(c) Labour.
* Section 90(1)(c) Labour.
(6)
New Business:
* Section 90(1)(e) Land Acquisition.
* Section 90(1)(c) Labour.
R)
RECESS
S)
RECONVENE FROM IN CAMERA MEETING
T)
RELEASE OF CLOSED MEETING INFORMATION
U)
ADJOURNMENT
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