REGULAR MEETING OF THE DISTRICT OF TOFINO COUNCIL
HELD IN THE COUNCIL CHAMBERS
AGENDA: 2011-DECEMBER-14 AT 9:00 AM
A)
CALL MEETING TO ORDER
B)
ADDITIONS TO OR DELETIONS FROM THE AGENDA
C)
ADOPTION OF AGENDA
D)
ADOPTION OF MINUTES
1.
Minutes of the Regular Open Council Meeting held 2011-11-08.
2011-11-08 Regular Meeting Minutes
2.
Minutes of the Inaugural Council Meeting held 2011-12-05.
2011-12-05 Inaugural Meeting Minutes
E)
BUSINESS ARISING FROM THE MINUTES
F)
ANNOUNCEMENTS FROM THE MAYOR
G)
DELEGATIONS
1.
Mr. Peter Boulton to present his concerns regarding the installation of "Smart Meters" being installed by BC Hydro.
Delegation Handout
H)
CORRESPONDENCE FOR INFORMATION ONLY
1.
UBCM legislative update on Bill 8 - Community, Sport and Cultural Development Amendment Act and Bill 13 - Metal Dealers and Recycling Act.
2011-11-09 UBCM In The House
2.
UBCM In The House release regarding Bill 20 - Auditor General for Local Government Act.
2011-11-24 UBCM Provincial InThe House
3.
Letter from UBCM advising Council of the second of two payments regarding the Gas Tax Agreement Community Works Fund.
2011-11-24 Letter from UBCM
4.
UBCM Member Release regarding CFIB's Fourth Municipal Spending Report.
2011-11-14 UBMC Member Release
5.
UBCM Member Release providing Council with an update on the RCMP contract negotiations.
2011-12-08 UBCM Member Release
6.
UBCM memo notifying Council of Executive vacancies.
2011-12-01 UBCM Memo re Executive vacancies
7.
Letter from Rebecca Hurwitz, Managing Director, Clayoquot Biosphere Trust, providing Council with an update on their project, Measuring Community Health.
2011-11-07 Letter from Clayoquot Biosphere Trust
8.
Letter from Sheila Malcolmson, Chair, Islands Trust Council, providing Council with correspondence related to Salish Sea shipping and oil concerns.
2011-11-10 Letter from Islands Trust
9.
Letter from Barbara Kaminsky, Chair, BC Healthy Living Alliance and CEO, Canadian Cancer Society BC & Yukon and Mary Collins, Director, BC Healthy Living Alliance Secretariat congratulating Council on their success in the recent election and to advise Council of a number of healthy living issues that were brought to their attention at their recent event: “Healthier Small Communities – A Virtual Town Hall”.
2011-12-01 Letter from BC Healthy Living Alliance
10.
Notice from Ted van der Gulik, Chair of Water Balance Model Partnership, and Kim Stephens, Executive Director, Partnership for Water Sustainability in BC notifyling Council that the "Primer on Urban Watershed Modelling to Inform Local Government Decision Processes" has been released.
2011-12-06 Email from Partnership for Water Sustainability in BC
11.
Letter from the Tofino Business Association to the Minister of Community, Sport and Cultural Development, inviting her to visit Tofino.
2011-11-07 Letter from Tofino Business Association
12.
Letter from the City of Langley to the Minister of Health and the Minister of the Canadian Northern Economic Development Agency regarding the Marihuana Medical Access Program.
2011-11-08 Letter from City of Langley
13.
Letter from the Township of Spallumcheen to the Prime Minister requesting changes to the Criminal Code of Canada to make the Sexual Offender Register public.
2011-11-14 Letter from Township of Spallumcheen
14.
Letter from the City of Fort St. John to the Prime Minister requesting that the Federal Government alter the Criminal Code of Canada to allow the National Sex Offender Registry to be made available to the public.
2011-11-16 Letter from City of Fort St. John
I)
CORRESPONDENCE: REQUIRING ACTION
1.
Appointment to the 2012 Vancouver Island Regional Library Board.
2011-11-14 Letter from VIRL
2.
Request from Ralph Tieleman for the installation of a stop sign by Sobo at First and Neill Streets.
2011-11-19 Email from Ralph Tieleman
3.
Memorandum from AVICC requesting the submissions of nominations and resolution requests for the AVICC Executive (deadline for submissions is 2012-02-24).
2011-11-10 AVICC Memo
4.
Letter from the Honourable Jason Kenney, Minister of Citizenship, Immigration and Multiculturalism, inviting Council to nominate a member of the community for the Paul Yuzyk Award for Multiculturalism. (deadline for submitting nominations is 2012-03-01)
Letter from Ministry of CIM
5.
Invitation from Katie Cumby, Associate Producer, CBC Television, inviting Council to submit local businesses as candidates for their new show "The Big Decision".
2011-11-22 Email and press release from CBC
6.
Letter from Grant Warkentin, Communications Officer, Mainstream Canada congratulating members of Council on the election and inviting Council to take a tour of their operations.
2011-11-22 Letter from Mainstream Canada
7.
Email from the City of Burnaby inviting delegates from Council to attend the 61st Annual Western Cities Conference in October of next year.
2011-12-09 Email form City of Burnaby
J)
REPORTS
1.
Staff Reports
a)
2012 Regular Council Meeting Schedule. (Report from Deputy Clerk)
RECOMMENDATIONS: THAT the Regular Council and Committee of the Whole meetings for the fourth Tuesday in September and December be cancelled; AND THAT only one meeting be held for the months of July and August on the third Tuesday; AND THAT the proposed 2012 Regular Council and Committee of the Whole Meeting schedule be approved as presented.
2011-12-14 RTC - 2012 RC Mtg Schedule
b)
Elected Officials Computers. (Report from Accounting Supervisor)
RECOMMENDATION THAT Council direct staff to purchase laptop computers per the “Elected Officials Laptop Computer Policy”; AND THAT the “Elected Officials Laptop Policy” be amended to include “that Council laptop’s will reflect the operating system of District administration”.
2011-12-14 RTC Elected Official Computers
c)
Emergency Communications Strategy Update. (Report from the Protective Services Officer)
RECOMMENDATION That Council receives this report for information for review and discussion.
2011-12-14 RTC Emergency Communication Strategy
2.
Committee Reports
a)
RCMP Report for the months of October and November 2011.
2011-12-07 RCMP Policing Report for October 2011
2011-12-07 RCMP Policing Report for November 2011
b)
Minutes of the OCP Implementation and Monitoring Committee (OCPIMC) held on November 3, 2011 and DRAFT minutes of meeting held on December 7, 2011.
COMMITTEE RECOMMENDATION: Council amend the OCPIMC terms of reference to include a mandate for the OCPIMC to review the OCP.
2011-11-03 OCPIMC Minutes
2011-12-06 OCPIMC DRAFT Minutes
c)
Minutes of the Tofino Recreation Commission meeting held October 19, 2011 and AGM held November 10, 2011.
COMMISSION DECISION: That funds earmarked for the multi-use path (MUP) be used for MUP Etiquette signage.
2011-10-19 Recreation Commission Minutes
2011-11-10 Recreation Commission AGM Minutes
2011 Recreation Commission Account
d)
Decision from the Board of Variance hearing held on November 21, 2011.
BOARD DECISION: The Board of Variance voted unanimously to permit the variance of Zoning Bylaw No. 770 (1997), Sections 4.6.2 (h) and 6.6.1 (a) to allow building of a car port on the subject property according to the site plan submitted by the property owner.
2011-11-28 Decision Letter to applicant
e)
Minutes from the Committee to Approve Public Events (CAPE) meeting held on November 4, 2011.
Recommendations were adopted at the November 8, 2011 regular Council meeting.
2011-11-04 CAPE Minutes
3.
Council Reports
K)
BYLAWS
1.
Zoning Amendment Bylaw 1131, 2010 - 1140 Pacific Rim Highway, Lot 3, District Lot 127, Clayoquot District, VIP 20090. (Report from Manager of Community Sustainability)
RECOMMENDATION: that this report be forwarded to the next scheduled Committee of the Whole Meeting for in depth discussion and examination of the land use proposal.
2011-12-14 RTC Zoning Bylaw 1131
L)
NEW BUSINESS
1.
Discussion regarding festival support under the new Resort Development Strategy. (Verbal report from the Mayor)
M)
15 MINUTE QUESTION PERIOD
N)
RECESS
O)
ADJOURNMENT
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